IT selection

How do we do this?

Our approach forces you to think ahead before you start working with an implementation partner. The big advantage is that you will be more able to compare different solutions & parties and therefore make an informed choice.

Moreover, you still have to do the analysis that we carry out in our selection process anyway: either you do this together with i.deeds, where you are not yet committed to a specific solution, or you do it immediately with an implementation partner, in which case you will miss the unique opportunity to choose the most suitable solution and partner based on the analysis.

Thanks to our experience and approach, we manage to reach better contractual agreements with your future implementer. The strong preparation from the selection process results in a more efficient implementation project. You can also count on i.deeds during the implementation project: We monitor the project on the customer's side and ensure that both the customer and the implementer adhere to the agreements made, so that the project can proceed within the agreed scope, within the agreed time and within the agreed budget.

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Initiation

After a few exploratory talks: we will define the scope, which domains are in the scope, who will be the key users, who will be part of the project group, etc.

Important task for management: promoting the project, communicating its importance to everyone.

Strategy and objectives, analysis of the business processes

Based on conversations with the key users, we map out the business processes and needs. By doing this, we shift attention from “tool” to “process”:

  • Who does what? And why?
  • What is going well and what could be going better?

We start from the current situation (“as is”) and look towards the future (“to be”).

Naturally, all this must be framed within the corporate strategy (mission, vision and values).

Specifications / RFP

The specifications translate the analysis of the business processes into a description of the current and future needs and requirements of the company.

To objectively compare different solutions, next to the description of the needs and requirements, we also include an extensive questionnaire.

The specifications, together with the questionnaire, are sent to a longlist of possible suppliers. With the knowledge we have of suppliers and applications, we make a proposal from the longlist, consisting of a pre-selection of suppliers:

both at home and abroad both specific solutions for your sector and generic solutions such as Microsoft Dynamics 365, SAP, Infor, Salesforce, Oracle, IFS, etc. sometimes also evaluation of the current ERP supplier

Comparison of the offers from the longlist

In this phase we compare the proposed solutions from the different potential suppliers. We define the received answers and make them comparable and transparent. We pay the necessary attention to the functional fit, the financial picture and the proposed project approach. Together we decide who will be shortlisted.

Case demos shortlist

The parties on the shortlist will be sent a fully developed demo scenario based on the core processes, along with your data. This ensures that the demo is recognisable on the one hand, and that you are better able to compare the different solutions with each other on the other hand.

"The proof of the pudding is in the eating ..."

We ask the parties that the demos are performed by the consultants who may soon be carrying out the project. This way we can not only get acquainted with the solution, but also with the project team that will do the implementation. It is crucial that there is a “spark” between you and the future implementer with whom you aspire to have a long-term relationship.

Selection & negotiation

After the demos, there will be 1 to 2 preferred parties with which we take the final step in the selection process. Based on reference visits, we further assess how the cooperation with the supplier is going.

Finally, in the negotiation phase we outline what exactly we want to do during the first phase. Based on this scope document, a BAFO is requested from the supplier, price agreements are made for the implementation itself, license prices, maintenance prices and agreements are made with the team, for both before and after the project

Are you interested in IT selection? Contact Caroline to make an appointment!